newark Middle School

Parent teacher student associATIOn

(FORMERLY Newark Junior High school PTSA )

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Mini Grant Application

Box Tops

Meet the Board

Accomplishments

Next Meeting: Wednesday 8/20/2025 @ 7pm

location: Newark Middle School Library, 6201 Lafayette Ave, Newark CA 94560, With a Google Meet OPTION

If translation services are needed, we kindly request a 2 week notice to arrange for a translation option.

Si se necesitan servicios de traducción, le solicitamos un aviso de 2 semanas para organizar una opción de traducción.

Check back here for the next meeting's agenda, 10 days prior to the meeting.

Google Meet link is sent to NMS PTSA members by email or Google Calendar invite.

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Newark Middle School PTSA Association Meeting Agenda

8.20.2025 | 7 pm PT at Newark Middle School Library

6201 Lafayette Ave., Newark CA 94560

Call to order; Introductions; Certify quorum (10 min)

Reports of Officers, Board, and Standing Committees
1. Board report presented by the Secretary (3 mins)
2. Treasurer’s Report - consent agenda (10 mins)
  1. 2025-26 Budget approval
  2. Tax filing fee expense approval
  3. Ratification of checks
3. Membership Chair Report (3 mins)
4. Principal’s Report (5-10 mins)
5. Associated Student Body Report (5 mins)
6. Counselors’ Update (5 mins)

New Business - Consent agenda (20 mins)
1. Approval of Meeting Minutes from May 21, 2025
2. Fall Campus Beautification focusing on painting - approve event/ $300 funding, September date TBD, mainly adult volunteers needed
3. New Teacher Grants - approve $200 donation per teacher for setting up classrooms and classroom related materials, for 15 new staff for the total of $3,000 - requested by Dean Dadzie and Principal Guerena
4. New Cafeteria Banners - approve budget $150 - requested by Principal Guerena
5. Car Show Fundraiser - October date TBD - approve event, cost
6. Google Workspace - Google Meet - approve renewal cost $9.99/month
7. Snack sales - approve ongoing fundraiser and $200 upfront costs, need for volunteers on select Fridays
8. PTSA T-shirts sale fundraiser- $15 with membership, $20 general price, approve cost of one shirt for the parent designer- $12.75
9. Box Tops Banner - approve budget $50
10. Approve Python Club $1,500 Grant disbursement
11. Consent agenda vote on above events and expenses

Announcements (5 mins)
1. Back to School Night - PTSA table - Tue 9/2/25 5-7:30pm - stop by to say hello and check out the Box Tops display
2. Teacher and Staff Mini Grants available - application form on our web site
3. Restaurant fundraiser - Thu August 21 at Panda Express, 09:30 AM to 10:00 PM, Location: 5829 Jarvis Ave., Newark
4. Box Tops
5. Stay connected: https://www.nmsptsa.org, members only WhatsApp Group, Instagram: @nms.ptsa, Facebook Group: njhsptsa

Adjournment

Link to Mini Grant Request Form

Supporting our Students Today and Inspiring Their Tomorrow

Do you have an idea you want to try in your classroom? Do you need special equipment for a new experiment or class project? Apply for a PTSA Mini Grant. NOTE: Maximum of $300 awarded per approved grant (higher amounts may be considered for approval by the NMS PTSA board and submitted for a vote to the Association). $150 maximum for student prizes/awards per teacher. Please read through these procedures and considerations before starting your application.

The principal will be made aware of the request to ensure that appropriate administrative personnel are aware of your submission of the grant application.

● Project funds must be spent during the current school year.

● A final expense report will be required. (You will be required to provide receipts and fill a reimbursement form)

● The recipient agrees to submit a final report (form will be provided) and when possible photos of how the mini grants were used.

●NMS PTSA reserves the right to publicize all grant projects and recipients.

● Funds must benefit the students.

● Proposals will not be funded for expansion and/or maintenance of previous grants.

● Each teacher may submit only one proposal; however, if a teacher is part of a department for one proposal, the teacher is not prohibited from submitting another proposal for a different need as part of a different team or on their own. Also if a teacher is a club advisor, they can submit an additional mini grant request benefiting the club.

● If equipment/materials are purchased, equipment/materials must remain the property of the Newark Middle School.

Click on the blue link above to fill out the mini grant form. This form must be received 15 days prior to an upcoming Association PTSA meeting to be presented. Please contact the ptsa.njhs@gmail.com with any questions. The name and photo associated with your Google account will be recorded when you upload files and submit this form.

● Mini Grant applications for the current school year close on April 14th. All reimbursement receipts must be submitted by May 1st, to allow for a sufficient time to process.

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